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A Guide To Working With Government Construction Software

By Mary Malcolm

Community members are all too familiar with the frustration felt as construction projects dwell on far beyond projected timelines. Travel times increase, roads are blocked off, and the community’s aesthetic appeal is harshened by construction materials. As people begin looking to assign blame to these inconveniences, government officials often face the brunt of the criticism. 

While it is not the intention of officials to prolong construction projects, there is often a hold up on the administrative end that halts the progression of workflow. This backlog of administrative duties (e.g., grant submissions, permit approvals, and inspections) all work in tandem to slow the process, aggravating the community as a whole. These frustrations are not felt individually by the community, as governmental officials also begin tapping their foot as project timelines elongate. Relief can be felt through the usage of government management software which streamlines construction workflows and keep’s all involved parties on the same page. 

Read on to learn everything about how government management software like what we offer at GovPilot, streamlines construction workflows, enhances communication between team members and departments, and adds simplicity to the budgeting and permitting process. 

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What Is Government Construction Software? 

Government construction software is a cloud-based engine that aids in the empowerment of local government to expedite traditionally lengthy, tedious tasks involved in construction projects. This software transforms the way local governments are able to review, approve, and track projects from start to finish. With the consumer in mind through every step of the process, convenience is effectively maximized. Both property owners and contractors are able to apply for permitting for a wide range of related activities directly through their government’s website

The software utilizes a cloud-based model, making storage, tracking, and retrieval of the important documents associated with the project a breeze. This heavily encrypted, secure system comes with the benefit of anytime access from any trusted device with internet access. Here you may view the status of permit and registration applications in real time, cross-reference data, and involve key players throughout each step of the process.

What Are GovPilot’s Government Construction Software Capabilities?

GovPilot places a high priority on the user experience, providing a multitude of advantages designed to enhance operations. With a keen focus on facilitating effective communication between departments, GovPilot's government construction software is dedicated to maximizing efficiency and fostering swift communication channels. Below expands on the features that GovPilot’s software has to offer: 

1. Faster Online Permitting Options 

By automating permit requests, clerks can seamlessly review submissions, enhancing efficiency in the permitting process and sending approvals much faster. This streamlined approach is complemented by the sustainability inherent with the online option, reducing the environmental impact of excessive paperwork. Additionally, constituents benefit from guided navigation through the permitting process, eliminating confusion and saving valuable time. 

The implementation of GovPilot in your permitting process serves as a valuable asset for local governments, leveraging automated technology to streamline operations. This innovative solution allows permitting processes across different departments to be conducted entirely online, facilitated by a cloud-based platform. By embracing GovPilot, local governments can modernize their permitting procedures, enhance efficiency, and improve accessibility for constituents and stakeholders alike.

Learn more about how our permitting software works here. 

2. GIS Mapping

GovPilot's GIS mapping capabilities empower local governments to make informed decisions based on spatial data analysis. With GovPilot, local governments can visualize and analyze geographical information to better understand land use patterns, infrastructure needs, and community demographics. This data-driven approach enables officials to develop comprehensive land use plans, optimize transportation networks, and effectively manage public works projects. 

GovPilot's GIS mapping software enhances the efficiency, transparency, and accountability of local government operations, ultimately leading to better service delivery and improved quality of life for residents.

Check out our GovPilot's GIS Mapping Software here.

3. Integration On Your Own Government Website 

With its user-friendly interface and customizable features, GovPilot is able to provide assistance in facilitating an individualized approach to your local government’s website. GovPilot allows for extensive customization that permits users to customize colors, fonts, and layouts that better suit each locality’s branding. 

Additionally, GovPilot ensures that its platforms and associated integrations are responsive across various devices and screen sizes, allowing for ease of access. GovPilot’s integration capabilities streamline the process of incorporating its functionality into a government website, enhancing accessibility and efficiency, keeping the user experience in mind throughout every step. 

Read our Guide To Creating Content For Your Local Government Website here!

4. Real-Time Automated Updates for Contractors 

GovPilot's software ensures seamless communication by sending notifications via text message and email, keeping contractors informed about the status of their applications, reviews, inspections, and permits. This proactive approach not only enhances transparency but also accelerates the decision-making process, leading to quicker results and smoother progress in construction projects. Contractors can stay updated on critical developments instantly, enabling them to address any issues promptly and maintain project momentum. 

Learn all about Refining Your Local Core Values here.

5. Organizing and Storing Records

Through GovPilot's platform, records related to construction projects, permits, inspections, and other crucial documents are systematically organized and securely stored in a centralized database. GovPilot’s user-friendly interface allows officials to easily access and retrieve records, eliminating the need for cumbersome manual searches or hours of sifting through paperwork. 

The platform offers customizable categorization and tagging features, enabling agencies to tailor the organization of records to their specific needs. With GovPilot, local government agencies can ensure compliance with record-keeping regulations, maintain data integrity, and enhance overall operational efficiency.

Learn more about How Local Governments Can & Should Use the Cloud here. 

How To Embrace Government Construction Software

With the benefits offered by government construction software comes a learning curve. A transitionary period is to be expected given the newly accelerated nature of the previously lengthy process. With appropriate measures, any local government can properly equip themselves. 

  • Train Employees To Go Digital 

When transitioning to a primarily online platform, it necessitates training employees to embrace the digital tools effectively. In this process, local governments shall work to prioritize properly equipping their staff with the  necessary skills to navigate and utilize the new digital systems. Loyal staff may be accustomed to traditional, paper-based workflows and be highly unfamiliar with new technology and systems. This can be aided with initiatives focused on enhancing the digital literacy of staff, teaching employees to perform their duties in the digital environments. 

Ensure the adoption of Modern Technology Into The Municipal Workplace and how to navigate employee hesitation. 

  • Plan For Expedited Inspectors and Permitting 

To fully capitalize on the potential of these benefits, local government agencies must develop a plan to expedite inspections and permitting procedures. This involves assessing current processes, identifying bottlenecks, and implementing measures to accelerate approvals and inspections. Through the use of automation, real-time notifications, and standardized procedures, agencies can reduce processing times and improve responsiveness to permit applications and inspection requests.

Learn everything about Building Inspections 101 and How Local Governments Can Ensure Public Safety.

  • Check Out GovPilot’s Construction Software 

Exploring GovPilot's construction software offers local government agencies an opportunity to fully embrace digital solutions tailored for construction management. Through a hands-on exploration of GovPilot's construction software, agencies can unlock the potential for enhanced efficiency, transparency, and accountability in their construction projects, ultimately driving better outcomes for their communities.

Check out Government Software Solutions From GovPilot here!

The Benefits of Utilizing Construction Software

Introducing the benefits of utilizing construction software, it's crucial to recognize the transformative impact these digital tools have on modernizing construction project management. Here are the key ways construction software seeks to benefit your local government workflow: 

  • Streamlined Workflows

Utilizing construction software offers a multitude of benefits, foremost among them being the facilitation of efficient workflows. One significant advantage is the elimination of delays caused by manual paperwork processes. With construction software in place, workers no longer have to wait for forms to be uploaded and submitted to track their work and progress. Instead, they can access real-time updates and information directly through the software, allowing for immediate visibility into project statuses and tasks. 

Consider our cheat sheet on The Best Automated Workflows for Government

  • Automation of Manual Tasks

The automation of manual tasks, such as sending alerts or notifications to relevant parties throughout the permitting process, offers substantial benefits to local government agencies. By automating these communications, agencies can ensure timely and accurate updates are delivered to all stakeholders involved in the project. This streamlined approach enhances transparency, reduces the risk of miscommunication, and improves overall efficiency in project management. 

Learn about Public Sector Robotic Process Automation and How RPA Can Transform Local Governments here.

  • Faster Turnaround

Construction software plays a pivotal role in expediting the turnaround time for approvals related to permits, applications, and project completions within local government agencies. By digitizing and automating these processes, construction software facilitates the review and approval workflow, eliminating the delays often associated with manual paperwork. This proactive approach ensures that decision-makers can quickly assess and approve requests, leading to faster issuance of permits and approvals. 

Check out our Construction Permit and Government Construction Software here. 

  • Unified Platform 

Having all records, including those in progress, historical data, and completed documents, consolidated in one place offers significant benefits to local government agencies. A centralized repository provided by construction software enables officials to access comprehensive and up-to-date information effortlessly. This accessibility enhances decision-making processes and facilitates efficient project management by providing a holistic view of ongoing initiatives, past performance, and completed tasks. 

Learn all about Hybrid Government Work Culture and the Future of Government Employment here!

Try GovPilot Construction Software! 

GovPilot offers local government agencies a transformative solution for streamlining construction projects via government construction software. By simplifying workflows, enhancing communication, and centralizing records, GovPilot improves efficiency, transparency, and accountability. Local government officials are encouraged to book a consultation with GovPilot today to experience the benefits firsthand and revolutionize construction project management. 

Government Construction Software FAQs

  • What is construction software? 

Construction software is a digital tool designed to streamline project management processes in the construction industry, facilitating tasks such as project scheduling, budgeting, resource allocation, and document management.

  • Why is construction software better than manual construction workflows?

Construction software is superior to manual workflows due to its ability to automate tasks, streamline processes, enhance communication, and centralize project information, resulting in increased efficiency, reduced errors, and improved project outcomes.

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Tags: Government Efficiency, Constituent Experience, Digital Transformation