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Government Procurement Software

Make your budget go farther! Spend effectively and manage vendors. Track expenses, inventory, contracts, and RFPs.

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24/7 Access to Comprehensive Digital Forms

GovPilot offers end-to-end digital forms for all of your Purchasing department’s workflows. Available 24/7 on your government’s website for residents and contractors to complete, form fields accurately capture all relevant details, required information, and payment information directly from your constituents prior to submission. No manual data entry necessary on the back end and no more follow-up from staff required.

GovPilot’s templated modules represent the gold standard in government management processes and enable municipal and county Procurement Departments to seamlessly manage everything from Bids and RFPs to contracts, inventory, and vendors. 

GovPilot's cloud-based platform is accessible by government officials and employees at any time from anywhere - whether in the office or remote. Complete tasks, process requests, and respond to contractors no matter the circumstance, location or time.

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Efficient, Transparent Processing

Eliminate the need to re-enter data or transpose handwritten information into a single-use software system or spreadsheet. With GovPilot, the applicant does all the work for you when they fill their form out digitally from the comfort and convenience of their home or office.

Upon submission, form data speeds through the appropriate sequence and order of operations along an automated workflow that triggers updates to applicants and staff at key steps in the process, keeping everyone informed. 

Employees can track expenses or look up records in just a click and immediately understand its status - when it was submitted, what phase it is in, which colleague is assigned to it, and when it was completed. Even team members from other departments can look up records or add to them, eliminating the need to respond to distracting in person requests or via phone or email.

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Significant Time Savings

Eliminate the need to store and search paper files. Generate formatted reports and mail merge lists with just a click! Digital records are easily processed, tracked, filtered, and searched, saving hours previously spent on time consuming, manual record keeping and other tasks. Expense tracking and government contract management is made easy as records from all departments are stored digitally, searchable in just a click.

With GovPilot, you can dedicate significant time savings each day to other important tasks and initiatives while providing your constituents, staff, and vendors with the digital convenience and transparency they expect.

Case Study: Eastampton, NJ
"The level of service is by bar far the best customer support I've ever received."
Kim Marie White
Kim-Marie White
Township Manager & Municipal Clerk | Former President, NJ Municipal Clerks Association
30 Minutes to 30 Seconds

Prior to GovPilot, employees had to search for paper records filed in the basement and relay that information to a colleague or resident. Now, digital records are accessible in seconds by city employees, from any device at any time.

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Case Study: Watauga, TX
"GovPilot eliminates the complexity of our old manual process and puts everything at our fingertips. Work that used to take days, now takes minutes."
Andrea Gardner 2
Andrea Gardner
City Manager
97%Time Savings

Employees now take less than two minutes to enter information and instantly update the system rather than manually entering handwritten notes into Excel.

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Case Study: Big Bear Lake, CA
"There is a night and day difference with GovPilot. It has more than paid for itself through Report-a-Concern and the easy collection of fines.”
LarryVaupel
Lawrence Vaupel
Director of Tourism Management
24 Days Saved

Processing paper renewals previously took 15 minutes per paper application. Multiplied by 2,300 properties is 24 days worth of time saved with GovPilot!

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Case Study: Millsboro, DE
"With GovPilot, our biggest time savings is in report creation. We don't need to search archives for paper files anymore."
Matt Hall Milsboro-1
Matthew T. Hall
Director of Finance & Technology
Eliminated Archives

Instead of searching for minutes or hours for files in physical archives, employees search a digital record in seconds and print if needed.

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Case Study: Trenton, NJ
"The GovInspect app is really saving us time. The ability to send violations and certifications via email is the best feature."
Yolanda Vazquez
Yolanda Vazquez
Chief Housing Inspector
100 Hours per Week

With GovInspect, each of the city's ten inspectors save 10 hours per week, no-longer having to manually re-enter paperwork. That’s 100 hours weekly for the entire department.

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Case Study: Columbine Valley, CO
"GovPilot's ease of use and being cloud-based means I can access it from anywhere at any time. Overall GovPilot provides a great experience."
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Stephanie Thelen
Building Department Coordinator
Automatic Reporting

Reports to the council are generated quickly by changing date ranges and exporting in mere clicks instead of a manual spreadsheet.

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Case Study: Hudson County, NJ
"With GovPilot, we solved internal communications issues we previously had with our engineering staff."
Francesca Giarratana Square
Francesca Giarratana
Division Chief of Planning
Two Weeks Saved

By uploading and sharing plans via GovPilot instead of passing paper plans physically, the planning process was shortened by two weeks.

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Trusted By Forward-Thinking Governments

"The level of service is by bar far the best customer support I've ever received."
Kim-Marie White
Township Manager & Municipal Clerk | Fmr. President of the NJ Municipal Clerks' Association
Eastampton, NJ
Trenton
"A huge improvement and time saver for residents and clerks"
Dwayne M. Harris
Municipal Clerk
Trenton, NJ
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"Very user-friendly. No trouble submitting or processing forms."
Alex Kovacevic
Deputy Clerk
Manorhaven, NY