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Certificate of Continued Occupancy Inspection

Named one of Money magazine's 50 best places to live in the United States, the Township of Union, New Jersey decided to upgrade its housing inspection workflow.

Customer
Union Township, NJ
Population
58,512
System Replaced
Manual Paper
Drawing of an inspector testing a smoke alarm in a Union Township house

Challenge

Before Union’s adoption of GovPilot, the Township’s Housing Department’s certificate of continued occupancy (CCO) inspection process was built upon handwritten violation logs and paper-based tracking.

Solution

A comparison of operations before and after Union Township implemented GovPilot’s CCO inspection module yields impressive results. Union’s housing inspectors now arrive on-site armed with a tablet. Mobile access to GovPilot’s cloud-based server allows them to enter violations directly from the field.

With GovPilot a custom automated workflow sends alerts regarding assignments, status updates and more to all stakeholders including employees, inspectors, and residents, replacing Union's inefficient system of employee generated email, physical mail, and phone outreach.

Results

  • 75%

    Drop in time spent communicating with requestors/other departments. (20% of day to 5% of day)
  • 100%

    Eliminated status inquiry phone calls (Average number of calls dropped from two or more to zero per application) 

  • No Walk-Ins

    Drop off or mail-in payment via check transitioned to online payment resulting in walk-ins and fast processing
  • On-Spot Certification

    Receive certificate on the spot (Used to take two days, on average)

GP Modules Deployed

  • Open Public Records Request
  • BYOB
  • Cat License
  • CCO Inspection
  • Clothing Bins
  • Code Enforcement
  • Dog License
  • Kennel Pet Shop
  • Limo Operator Permit
  • Open Air Junk Dealers
  • Renewal for Gasoline Dispenser
  • Rental Property Registration
  • Trailer Park / Trailer Camp
  • Video Game Distribution and Licensing

"GovPilot makes scheduling, enforcement, the inspection process, issuance of forms and certificates and record keeping easier and ties all processes together for a complete and easily accessed record of Township properties."

Kevin Holland Housing Inspector, Union Township, NJ

Interested in streamlining your operations?