This Facility Rental Application (FRA) should be submitted to Grand Terrace staff at least (60) calendar days prior to the date requested for events with over 50 in attendance and within (7) days for park shelter reservations, in order to ensure adequate approval time. Facility use permits are issued to adults 21 years and older. The minimum time required per date is two (4) hours. This is an application only and is not an approved contract for facility rental. If approved, a Facility Rental Contract/Agreement outlining the rules, regulations and fees will be forwarded to the applicant. THE PROCESSING FEE IS NON-REFUNDABLE. Pending staff review, security services and liability insurance may be required. Do not advertise your event until an approved permit has been issued. Please acknowledge that you have read and understand the information above.
- Events and Single Shelter/Field Use
- Recurring Use - Organized Sports
- Fee Schedule/Park Maps
- Attachments & Certification
Sunday
ELECTRICITY IS NOT GUARANTEED AT OUTDOOR FACILITIES.
Invitations
Flyers
Internet
Estimated Attendance:
Parks:
If you check any of the above questions, please explain:
Thursday
Will there be live entertainment (DJ/Band)?*
Wednesday
Day of Week: (Check Applicable)
Is the event open to the public?
Tuesday
Will admission be charged?
Will there be music?
Start
Other:
Friday
Saturday
Monday
How will the event be advertised?
Event Information
**Must provide County Health Permit.
Will Vendors be accepting money?
Will there be Vendors?*
Facility:
Word of Mouth
Event Type:
Stop
*May require Liability Insurance and/or security.
Will there be food?
Date of Use:
Wednesday
If "Other"
Start Date
Player Information
Practice
How many fields are requested?
League Type
Stop
Number of Players
Thursday
Other Specific Information
Parks
Sport Type
*Applicant is responsible for scheduling lights for practice/games. Curfew for turning off lights is 10:00 pm.
Other
Friday
Reccuring Use
Tournament
Tuesday
Fields/Courts
End Date
Recurring Type
Day of Week: (Check Applicable)
Organized Games
Leagues
Start
Monday
Sunday
Saturday
| Community Room or Senior Center |
Maximum Occupancy: (50) Community Room
(120) Senior Center
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| Grand Terrace Residents |
$30.00 per hour |
| Non-Grand Terrace Residents |
$50.00 per hour |
| Non-profits during business hours |
No Charge. |
$200.00 Returnable Deposit*.
$10.00 Registration Fee. |
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*Returnable deposit, as long as there are no damages, decorations, set ups or trash left behind.
Facilities Rental Fees
Any person, group or organization desiring to use the facilities of the City shall pay rates as set forth below, these rates are set for hourly rental. Fees shall be periodically reviewed and, if necessary, recommended for revision by the City Council.
**Baseball/Soccer Field Lighting
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$20.00 per hour
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January-December. Due at the end of the agreement term.
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**Field Lighting fees will automatically apply to scheduled usage after dusk.
| Picnic Shelters |
Maximum Occupancy: 50
|
| Grand Terrace Residents |
$10.00 per hour, minimum 2-hour rental |
| Non-Grand Terrace Residents |
$15.00 per hour, minimum 2-hour rental |
All Park applications/permits require the following:
$50.00 Returnable Deposit*.
$10.00 Registration Fee.
Separate payments for registration and deposit are required. |
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Basketball Court Lighting
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| $2.00 per hour |
Due at the end of the agreement term.
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Fee Schedule and Park Maps
Court and Field Rental
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| Private League or Resident Use |
$50.00 per hour, minimum 2-hour rental.
$2.00 per player fee included for reoccurring use. |
Soccer and Little League: $5 per player per agreement year
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Due at the end of the first month of the agreement term.
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Basketball: $3 per player per agreement year
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Due at the end of the first month of the agreement term.
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$10.00 Registration Fee (Non-refundable)
$200.00 Private Use Refundable Deposit (As long as there are no damages to the field or buildings during reservation) |
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I understand that I am submitting a Facility Request Application and that an approved reservation is not granted until I have received approval from the City. I also understand that events shall be bound by all rules and regulations and all applicable ordinances of the City of Grand Terrace and the Field and Facility Use Application Rules and Regulations. The violation of any of the Rules and Regulations or falsifying any other provisions of the application shall be grounds for immediate revocation of permission to use City facilities and fields as well as a basis for refusal of future permits to use City facilities and fields. The applicant shall be liable for loss, damage, or injury sustained by the City or any person whatsoever by reason of intentional acts or negligence of the person(s) to whom such permit is issued. Applicant agrees to hold harmless and indemnify the City of Grand Terrace or agents and employees from any and all liability for injury to persons or property occurring as a result of the activity sponsored by the applicant. Said person(s) shall be liable to the City for any and all liability for injury to persons or property occurring as a result of the activity sponsored by the applicant. Said person(s) shall be liable to the City for any and all damage to parks, fields, facilities, and buildings owned by the City, which damage results from the activity of the applicant or is caused by any participant in said activity or spectator at said activity.
Total Amount Due will be determined upon review of this application.
1. Completed Application and Certificate of Insurance must be submitted in order to be put for consideration.
Certificate of Insurance and Team Rosters will be required for Proof of Residency to receive the Resident Rate.
Disclaimer
2. The applicant will be contacted to advise if approved or not.
Total Fees
Applicant Signature
Certification
3. Upon receipt of payment in full, a permit will be issued to the applicant. No one will be permitted to use any field without a permit . Usage fees are not refundable unless deemed otherwise by the Township.
Attachments
Certificate of Insurance - Name of the club should be as it appears on the Certificate of Insurance. Prior to facility use, groups requesting facilities must provide a certificate of comprehensive general liability insurance from an insurer licensed to do business in the State of California to the City Clerk with limits not less than $1,000,000 Bodily Injury/Property Damage Combined single limit. The Certificate of Insurance must specifically name the City of Grand Terrace, its officers, employees, agents, and volunteers as additional insured. Insurance must cover all contractors. Failure to provide a valid and an acceptable certificate of insurance will void facility use.